Privacy and Data Protection Statement — FuturOrg Consultancy
FuturOrg Consultancy Limited (“we”, “our”, or “FuturOrg”) recognises the importance of protecting your personal information and is committed to acting transparently and responsibly in accordance with the UK General Data Protection Regulation (UK-GDPR) and the Data Protection Act 2018.
Purpose of this statement:
This document explains the steps we take (our “commitments”) to protect personal data, uphold individuals’ rights, and manage cookies and tracking technologies responsibly. It should be read alongside our Cookie Policy and any other notices provided on our website.
Last updated: 14/10/2025
1. What Data We Collect
We may collect the following types of personal information:
- Your name, email address, phone number, and any details you provide through contact forms or direct correspondence.
- Technical information such as IP address, browser type, device information, and cookie identifiers to help us analyse traffic and improve user experience.
- Information relating to how you use our website, services, or digital content.
We collect this information when you interact with our website, subscribe to updates, contact us, or use our services.
2. How and Why We Use Your Data
We process your data for the following purposes:
- To respond to your enquiries and provide services.
- To manage client relationships and deliver contracted work.
- To send updates, marketing, or news (only with your consent).
- To maintain website functionality and analyse performance.
- To comply with legal and regulatory obligations.
3. Legal Bases for Processing
We rely on one or more of the following lawful bases to process your data:
- Consent — when you actively agree (e.g. opting in via forms or cookie preferences).
- Legitimate interests — when processing is necessary for our business operations (e.g. ensuring website security, responding to client requests) and does not override your fundamental rights.
- Contract — when data is needed to deliver services you have requested or agreed to.
4. Cookies and Tracking Technologies
We use cookies to improve functionality, measure usage, and personalise content.
These are categorised as follows:
- Necessary cookies — enable core site functions (do not require consent).
- Analytics cookies — help us understand visitor behaviour to enhance our website.
- Marketing cookies — used to display relevant content or ads.
You can manage or withdraw consent for non-essential cookies at any time through the “Manage Consent” option on our website or via your browser settings.
For full details, see our Cookie Policy.
5. Sharing Your Information
We only share data when necessary, such as with:
- Service providers who help operate our website, email systems, or analytics tools.
- Legal, regulatory, or enforcement authorities where required by law.
- Partners who process data on our behalf under strict data protection terms.
We do not sell or rent your data to third parties.
If we transfer data outside the UK or EEA, we ensure it is protected with appropriate safeguards (e.g. standard contractual clauses).
6. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.
When data is no longer needed, we securely delete or anonymise it.
7. Your Rights
Under the UK-GDPR, you have the following rights:
- To access the personal data we hold about you.
- To request correction or completion of inaccurate data.
- To request deletion of your data (“right to be forgotten”).
- To restrict or object to processing.
- To request data portability (transfer to another provider).
- To withdraw consent at any time, where applicable.
To exercise any of these rights, please contact us using the details below.
8. Data Security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, misuse, loss, or disclosure.
These include:
- Secure (SSL/TLS) website encryption
- Limited access for authorised staff only
- Regular backups and security monitoring
- Routine plugin updates and compliance reviews
If a data breach occurs that may affect your rights, we will notify you and the Information Commissioner’s Office (ICO) promptly, as required by law.
9. Children’s Data
Our website and services are not intended for children. We do not knowingly collect data from anyone under 16 years old.
If you believe we have received data from a child without consent, please contact us and we will take appropriate action.
10. Updates to This Statement
We may update this statement from time to time to reflect legal or operational changes.
The latest version will always be available on our website, with the effective date clearly shown.
11. Contact Details
FuturOrg Consultancy Limited
Email: contact@futurorg.co.uk
If you have concerns about how we handle your data, please contact us first.
You also have the right to raise a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk